Visa formalities

Tourist visa

According to the Russian law, to participate in the conferences, tourist visas can be issued.

To visit the Russian Federation, an entry visa is required for all foreign citizens. Entry visas are obtained from the Russian embassies and consulates.

The organizers will supply all participants with the letters of invitation in proper form and hotel voucher (confirmation of the hotel booking) necessary for applying for a TOURIST VISA. Your passport must be valid for at least 6 months after the proposed date of leaving the Russian Federation. We advise you to contact the Consulate in advance because it can take several weeks to obtain the visa.

Those participants who plan to make their own hotel reservations also require a tourist visa invitation. Your hotel should provide you with a voucher. Please, indicate the name and the address of the hotel you will be staying at when filling in the Visa Support form in your profile. The organizing Committee will provide you with the second document (letter of invitation) for applying for your visa.

Immediately upon receipt, make sure that all the information shown in the invitation documents is correct.

The deadline to make a request for a tourist visa invitation is April 20, 2016.


Further Formalities (for your information)

All foreign citizens arriving to Russia must complete a migration card while passing through the customs. A migration card will be given to foreigners before crossing the border (in the airplane, train, etc). Please, fill it carefully and keep it safe until you leave the country.

Russian law requires foreign nationals staying more than 3 days on the territory of the Russian Federation to register within the first 3 working days from the day of crossing the border. The conference hotel takes full responsibility for the registration. A registration fee of around 200 Rub per person is charged for the whole period of stay. This amount is to be paid by the guest directly at the hotel's check-in desk upon arrival.

If you have decided to stay in another hotel, please make sure that you will be registered there propertly. Some of minihotels do not provide such registration.

Please submit a filled TOURIST VISA FORM to the Organizing Committee by e-mail: 

Tourist visa support is possible only together with HOTEL RESERVATION, provided free of charge for the dates of staying in the hotel.

After you submit the tourist visa application form, the Organizing Committee will provide you (in 2-3 days) with an official guest confirmation. You have to submit this confirmation to the Russian Embassy or Consulate in your country and apply for your Russian visa.

Visa support cost for any accompanying person is 25 €.